Michigan's DNR is seeking an operator for the Holland State Park concession. Please see the attached bid package or visit www.michigan.gov/StateParkConcessions where this and other bid packages can be downloaded.
Holland State Park_Bid Package
AN INVITATION TO BID
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
PARKS AND RECREATION DIVISION
Michigan State Park Concession
Holland State Park
Beach Concession
Bid Package Enclosures
Section 1. Standard Bid Requirements
Section 2. Specific Bid Information
Section 3. Bid Forms
• Bid Proposal Form
• Concession Bidder Qualification Statement
• Bank Statement of Credit
Section 4. Sample Contract
SECTION 1, STANDARD BID REQUIREMENTS:
Act 451, P.A. of 1994 authorizes the Director of the Department of Natural
Resources to contract public service privileges in state parks. Through this
authority, the Department desires to invoke the widest possible interest to obtain
the most qualified and capable concession operator available.
The Department is seeking bids to operate the beach concession on Lake Michigan
at Holland State Park. The selected Contractor will offer basic grocery and picnic
items, prepared and pre-packaged food, beverages, ice cream, souvenirs, beach
accessories, fishing equipment, and clothing which advertises the park, as well as
rental of horseshoes, volleyballs, nets, basketballs, and beach chairs and
umbrellas.
Bids must be enclosed in sealed envelopes. Bid envelopes must be plainly
marked on the outside, "Bid for Concession at Holland.” Other larger
documents such as development plans must be enclosed and appropriately
labeled. Only Sealed Bids properly addressed and identified can be accepted.
This bid will be opened on December 22 at 2:00 p.m. Bid documents received
after this date and time will not be accepted. Incomplete bids will not be accepted.
Bids will be opened in the Roscommon Customer Service Center. You may either
hand deliver your bid or mail it to:
Roscommon Customer Service Center
Attn: Concession and Lease Manager
8717 North Roscommon Road
Roscommon, MI 48653
To bid on this concession, you must complete the following:
1. Submit bid prior to 2:00 p.m. on December 22, 2020
2. Bid Proposal Form
3. Concession Bidder Qualification Statement
4. Bid Guarantee Payment in the amount of $200
5. Bank Statement of Credit in the amount of $10,000
6. Sealed envelope and marked as “Bid for Concession at Holland”
Bidder Selection:
The bids will be evaluated on previous business experience, financial
stability and monetary compensation to be paid to the State. Personal
interviews may be required to assist in evaluating each bidder's proposal and
qualifications. If such interviews are required, bidders will be contacted to
make arrangements. Each bidder may select one (1) additional
representative to monitor the interview.
General Bid Information:
1. Act 451, Public Acts of 1994, requires that the Director of the Department of
Natural Resources shall provide that each concession is awarded at least
every seven (7) years based upon extension, renegotiation or competitive
bidding.
2. The bids will be evaluated on previous experience, financial ability and
monetary payment to be paid to the State.
3. The successful bidder will be required to sign a contract. The terms and
conditions stated in the enclosed sample contract are to be considered as
requirements for this Invitation to Bid. Contractors must pay the Department a
fee for the privilege of operating concessions.
4. It is recommended that applicants make a personal visit to the park and the
concession facilities to determine the conditions to be encountered, plus any
factors affecting the operation. In so doing, it is best to contact the Unit
Supervisor or representative.
5. Bidders must accept all concession facilities in their present condition. Do not
expect that the Department will perform any repairs or remodeling unless
specifically stated in this Invitation to Bid.
6. The submission of a bid shall be deemed evidence that the bidder has
carefully examined these instructions, the proposal form, and the sample
contract terms and is fully aware of the responsibilities of the contractor. In
addition, the bidder agrees to abide by all applicable laws relating to the
operation of the concession if granted this concession contract.
7. Bids are to be made only on the basis of the Invitation to Bid. A bidder shall
not be relieved of their bid because of mistakes.
8. Deviations from the specific terms, qualifications and requirements, as set
forth in the Invitation to Bid are not permissible as a part of the bid. But,
alternate or additional bids or suggested revisions, if any, may be submitted
separately and apart from, but enclosed with, the proposal. Such alternate
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proposals will be reviewed only as to their merit and potential benefits to the
public and the Department and may or may not have a bearing in the
selection of a bidder.
9. The Department of Natural Resources reserves the right to reject any or all
bids.
10. Performance Bond: The bidder that is awarded a contract must provide the
Department with a Performance Bond for the amount specified in the specific
information and requirements for this concession sheet within ten (10) days
of receipt of the contract award. Failure to do so will result in the forfeiture
of the award. The bond guarantees that the bidder will perform all
requirements and provisions in this Invitation to Bid. The Performance Bond
will be due within 10 days of the Contract award. The Performance Bond for
the Contract will be $2,000.
Performance Bonds can be accepted in four different types. All types must
be approved by the Department of Natural Resources, Parks and
Recreation Division, and remain in effect for the entire contract term or be
effective for the entire period of operation for each year of the contract.
Bonds are to be mailed to:
DNR, Parks and Recreation Division
Roscommon Customer Service Center
Attn: Concession and Lease Manager
8717 North Roscommon Road
Roscommon, MI 48653
a) Surety Performance Bond is issued by a bonding company. This type
of Bond shall be executed by a surety company authorized to do
business in the State of Michigan. The Bond shall be payable to the
State of Michigan.
b) Cash Bond can be paid by check or money order made payable to the
State of Michigan, or currency in of the United States of America.
c) Certificate of Deposit (CD) shall have a minimum maturity of one (1)
year. Certificates must be negotiable and must be of a type that pays
interest on maturity only. The State's Federal employee I.D. number
(38-6001134) should be used on all certificates. The CD should be
automatically renewable and must be registered as follows:
Chief, Parks and Recreation Division
Michigan Department of Natural Resources
d) Letter of Credit is issued by a bona fide financial institution. Letters
shall have a minimum maturity of one (1) year. They must be
registered as follows: Chief, Parks and Recreation Division, Michigan
Department of Natural Resources.
11. Bid Guarantee: The Bid Proposal form must be accompanied by either a
certified or cashier’s check on an open, solvent bank in the amount of $200.
Guarantee of the three (3) highest bidders will be retained until the
Department has awarded the contract. Guarantee payments of all other
bidders will be returned within three weeks of the bid letting. If the successful
bidder fails to provide a Performance Bond or open the concession on the
date set by the Parks and Recreation Division, the guarantee payment shall
be forfeited to the State.
12. Statement of Credit: The Statement of Credit reflects a conservative estimate
of what it will cost to set up and begin operations. The Statement of Credit
amount required for this contract shall be $10,000. To meet this requirement,
the bidder must provide a certified document prepared by a licensed financial
institution.
13. Selection Process: Prior to awarding a concession contract, the Department
takes the following steps:
a) Competitive bid letting
b) Department internal review of submissions (including at a minimum,
Concession and Lease Manager, Park Manager, and District
Supervisor)
c) Department may request a presentation from all bidders to gain
clarification where questions arise
d) Notification of selection (approximately two weeks between bid and
notification)
